As an essential member of the communications team, this position provides administrative and project support for all team members and will lead the project management of a designated portfolio of projects.

Core Responsibilities include but are not limited to:

• Organize meetings and provide support during meetings including scheduling meetings or conference calls with internal or external groups, providing detailed notes of meetings, and assisting with meeting preparation.
• Prepare business plans and budget for communications team.
• Track, monitor, and communicate budget expenditures; review planned/future expenditures; reconcile monthly budget reports with expenditures. Process invoices.
• Assist with returning phone calls and emails, answering questions from a variety of sources, and assisting with general requests. Acts as the point person for answering general knowledge questions from internal and external partners for the communications team.
• Provide backup coverage for the main foundation phone line.
• Provide project support by pulling reports from customer relationship management (Salesforce) database, tracking proposals, entering stewardship reports and contact reports into Salesforce, and other project support activities as needed.
• Assist in entering projects and timelines into project management software (Workfront) and lead project management of a designated portfolio of projects.
• Contribute to internal communications projects such as posting news articles and preparing/distributing newsletters.
• Variety of office tasks such as managing calendars, ordering/stocking and inventory of printed supplies, coordinating travel arrangements for team members, preparing appropriate forms and itineraries, etc.

Qualifications

Education & Work Experience

• 3-4 years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.

Travel: None

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid